(二)商务便条

商务便条一般有四个组成部分：日期、称呼、正文、签名。一些公司有印好的便条笺。如：

例：让秘书通知推迟约会

分类：

1 告知信息 inform
2 布置安排 arrange
3 征求意见 request
4 询问信息 enquire
5 求助申请 apply
6 推荐建议 suggest

* asking staff to use only the new name after that time.
收购与兼并 merger and aquisition

范文：

As a result of our merger with Mason&Co., the name of our company will be changed MasonGolding. Please start to use the new name on 1 March 2006. You are reminded that only the new name can be used from then on.

remind/ advise
总结：告知用词

tell notify mention express inform explain note report advise
I am writing to tell/inform you that…..
I am writing to explain…. (tell your boss why you cannot attend)
I am writing to express (my regret)

例题

You are the training manager of a company which has won a large export order. You have been asked to organise foreign language training for some of your staff.

Write a memo to staff:
explaining why the courses are necessary
saying which members of staff should attend
announcing when the courses will start
Write 40-50 words on a separate sheet.

[范文]

To: All staff

From: the Training Manager

Date: 1 March 2005

Subject: A Foreign Language Training Course

I was asked to organise a foreign language training course because of the large export order we received recently. It will start on 15 March and will last 2 weeks. Those who will deal with orders should attend this course.

2. 布置安排类

· You are Head of Research for an international car manufacturer. You have to make an urgent trip tomorrow to visit Pierre Blanco, a colleague who works for a subsidiary.

·  Write a memo of 40-50 words to your secretary:

·  telling her who you are going to see and when

·  asking her to book flight tickets and accommodation

·  telling her what work you would like her to do in your absence.

·  Write on your Answer Sheet.

subsidiary, parent company, holding company, affiliate, branch, headquarters, representative office

范文：

I need to have an urgent meeting with Pierre Blanco of our Paris office tomorrow. Please book a return ticket to Paris and a hotel room for me as soon as possible. During my absence, please keep me informed of the progress of the project. If there is anything urgent, give me a phone call.

注意口气：比较open the door;
please open the door;
could you please open the door?
I would be grateful if you could open the door for me.
I would appreciate it if you could open the door.

[例文]

You are the manager of a small export company. Peter Watson, an important client, is visiting your company for three days from 22 October.

Write a note of 40-50 words to your secretary:
Asking her to book a hotel room
Saying where the hotel should be
Giving her the dates

[范文]

比较下面三篇作文，注意内容点和语气的区别。

作文1：Dear Ms Jones,

I am writing to inform you that Mr Peter Watson will be visiting our company. Would you please be so kindly as to reserve a suitable room for him?

Yours sincerely

作文2：Hi Mary,

Look. I’m really sorry to have to trouble you but Peter Watson – a really important client – is visiting the company for three days in October, starting on 22nd, to discuss a contract with us. Please will you book for Mr Watson a really nice hotel room as soon as possible? Thanks very much.

See you soon!

作文3 Mary,

Mr Peter Watson is visiting us in October. Could you please hire a hotel room for him? He is arriving on 22nd October and will stay for three nights. If possible, the hotel should be one near the office. Thank you.

3. 询问信息类

[例5]

You are the factory manager of a car company. You are waiting for urgently needed components from your purchasing department.

Write a note to Mr Grayson, the Assistant Purchasing Manager:
enquiring about the reason for the delay;
stating when the components are needed;
suggesting a meeting to discuss future deliveries.
Write 40 - 50 words on your Answer Sheet.

[范文]

I am writing to enquire about the reason of the late delivery of the ordered components. We need the components by next Monday. In order to smooth our cooperation, I suggest that we have a meeting to discuss future deliveries.