1.      You work in the Accounts Department and are responsible for checking employees’ expenses.

Write a memo of 40-50 words:

●  reminding them of the importance of receipts

●  telling them how expenses will be paid

●  saying how long expenses payments take to process

 Suggested answer

To: all staff

From: Roger Hargreaves

 Re: Expenses

 May I remind all staff that you need to include receipts with all expenses claims. Claims will not be accepted without receipts. Expenses are now all paid by cheque rather than in cash and it will take approximately two weeks to process each claim.

Thank you. 

2.      You work in the Human Resources Department.

Write a 40-50 word e-mail about staff appraisals to managers:

●  telling them when the appraisals should take place

●  asking them to send a copy of the appraisal report to you

●  reminding them to book an interview room if necessary

 Suggested answer

To: all managers

From: Mandy Fort

 Subject: Staff Appraisals

 I would like to remind you that you should be holding your staff appraisals this month. Once you have completed them could you please send me a copy of each report? If you would like to use an interview room please remember to reserve it in advance.

Thank you.