Greeting

It is mere polite to put Mr., Mrs. or Ms before

and the office after the name of recipient You

may sometimes address the readers as a

group.

Subject

This is a phrase to tell the reader what the

memo is about. Sometimes only the phrase is

given without the word Subject before it.

Body

These should be short, less than 10 lines, and

concentrate on only one paragraph one idea

each: Sometimes for memos with three or

more paragraphs, it is advisable to begin each

with a heading in capital letters to tell what the

paragraph is about. Another practice is

numbering the paragraphs for easy reference

later on.

Carbon copy

This is written as c.c. for short. As in a letter, it

lists the persons who are also receiving the

memo.

Signature

Only the initial is needed, The office and name

in print of the writer are omitted. In more

casual memos there is no signature at all.

Any thought on my notes? Anything to add?

Let me know at tea break.

c.c. Mr. P.L. Ducke, Training Officer