1.      You are the office manager at an insurance company. You have arranged for contractors to upgrade your computer system. This means the system will be shut down for a full day.

Write a memo of 40-50 words:

●  informing staff of the shutdown

●  telling them when it will happen

●  asking them to prepare alternative work for the day.

 Suggested answer

Dear all

As you know we plan to upgrade our computer system. The system will be shut down all day on July 4th to allow for the upgrading work to be carried out. Could you please make sure that you have work which does not require a computer for this day?

Thank you!

Marie Santer

2.      You are a manager at an auditors called Golding & Co. Your company has just merged with a competitor to become MasonGolding. You have been asked to informed staff of the change of name.

Write a memo of 40-50 words:

●  informing staff of the new name

●  telling them when to start using the new name

●  asking staff to use only the new name after that time

Suggested answer

Dear all

I would like to inform you that, following the recent merger with Mason and Son, the new name for our company will be MasonGolding. This name becomes official on July 2nd, 2013. Please note that from this time, the new company name only should be used.

Thank you!

Port

3.      You are the manager of a small office. In order to reduce costs and improve the company’s environmental practices, you have decided to collect and recycle all paper used in the office.

Write a memo of 40-50 words:

●  informing staff of the new policy

●  explaining how the paper will be collected

●  requesting staff to co-operate with the scheme

 Suggested answer

Dear all

Please note that from next Monday we are introducing an environmentally friendly scheme. All used paper from the office will be recycled. Used sheets should be placed in the green bin next to the photocopier for collection. All staff are asked for their full cooperation with this scheme.

Thank you!

Paul