1.  You are a regional salesman for an office equipment supplier. You are organizing your schedule for visiting your existing clients next month.

Write an email of 40-50 words to one of your clients:

●  explaining why you would like to visit them

●  proposing a time to visit

●  asking them to suggest an alternative if necessary

 Suggested answer

Dear Mr Driscoll

Our new catalogue is now ready. I will be in your area on 14th August and would be able to visit your office to discuss our special autumn offers with you then. Please let me know if this would be convenient or contact me to suggest an alternative.

2.      You are a key account manager for a telecommunications company. You are going to be out of the office for a week.

   Write an email of 40-50 words to one of your clients:

●  telling them how long you will be away

●  explaining where you will be

●  suggesting who they can contact while you are away.

 Suggested answer

Dear Mr Pawlak

I will be out of the office for ten days from 18th March. I will be attending the telecommunications Trade fair in Hamburg. While I am away my colleague Chloe Richards will be looking after my clients, please contact her with any queries or problems you may have.